Commission Approved Email Template

Overview

Keep your affiliates motivated by notifying them when commissions are approved. This builds trust and encourages continued promotion.

---

How to Use This Template

Copy and customize for your email tool. Use this template in your email client, CRM, or marketing automation platform.

💡 Pro Tip: LinkJolt handles commission tracking automatically — sales from your payment processor (Stripe, Paddle) are tracked and attributed to affiliates in real-time. Use this template to add a personal touch when commissions are approved, or set up automation in your email tool triggered by LinkJolt webhooks.

---

Email Template

Subject Line Options:

• 💰 Commission Approved: [AMOUNT] from [COMPANY_NAME]
• Your [COMPANY_NAME] Commission Has Been Approved
• Great News: [AMOUNT] Commission Ready for Payout
• Cha-ching! 💵 Your [AMOUNT] Commission is Approved

---

Email Body:

Hi [AFFILIATE_NAME],

Great news! Your commission has been approved and is scheduled for payout. 🎉

---

Commission Details

Amount	[COMMISSION_AMOUNT]
Sale Date	[SALE_DATE]
Order ID	[ORDER_ID]
Product	[PRODUCT_NAME]
Status	✅ Approved

---

Payment Information

Payout Date	[PAYOUT_DATE]
Payment Method	[PAYMENT_METHOD]
Running Total	[RUNNING_TOTAL] (this pay period)

---

Your Performance This Month

Metric	Value
Total Clicks	[TOTAL_CLICKS]
Conversions	[TOTAL_CONVERSIONS]
Conversion Rate	[CONVERSION_RATE]%
Earnings	[TOTAL_EARNINGS]

[VIEW_DASHBOARD_LINK]

---

Keep the Momentum Going

Here are some tips to boost your next commission:

📝 Create fresh content — New reviews or tutorials drive traffic

🔗 Update old posts — Add your links to popular existing content

📱 Share on social — Quick wins from your audience

📧 Email your list — Personal recommendations convert best

---

Thank you for being a valued partner!

Best,

[YOUR_NAME] [COMPANY_NAME] Affiliate Team

---

How to Use This Template

Automation Setup

Trigger this email automatically when:

1. A commission status changes from "Pending" to "Approved"
2. After the refund holding period has passed

Key Variables

Variable	Description	Example
[AFFILIATE_NAME]	Affiliate's name	Sarah
[COMMISSION_AMOUNT]	Approved amount	$45.00
[SALE_DATE]	When the sale occurred	Dec 1, 2024
[PAYOUT_DATE]	When payment will be sent	Dec 15, 2024
[RUNNING_TOTAL]	Total pending this period	$180.00

Best Practices

1. Send promptly — Notify within 24 hours of approval
2. Include context — Order ID helps affiliates track their referrals
3. Show progress — Running totals motivate continued effort
4. Add value — Include tips or resources

---

Email Frequency Considerations

Scenario	Recommendation
Low volume (1-5/month)	Email each approval
Medium volume (5-20/month)	Weekly digest
High volume (20+/month)	Weekly digest with highlights

For high-volume affiliates, consider a weekly summary instead:

Subject: Your Weekly Commission Summary: [TOTAL_AMOUNT]

---

FAQ

Should I notify for every commission?

For most affiliates, yes — it reinforces positive behavior. For very active affiliates, consider a weekly digest.

What if the commission is small?

Still notify! Small wins add up and keep affiliates engaged.

When should commissions be approved?

Typically after your refund window (e.g., 30 days). This protects you from paying commissions on refunded purchases.